An Association of visual artists in West Norfolk is hereby established. Its name shall be “The West Norfolk Artists Association” (hereinafter “the Association”).
The Secretariat of the Association shall be located at 52 Chapel Road, Pott Row, King's Lynn, Norfolk, PE32 1BX which shall serve as the Association’s administrative office. The Management Committee referred to in Article 6 may by simple majority vote decide at any time to transfer the administrative office of the Association to another location.
The objects of the Association shall be:
The Association shall achieve those objects by any means that the members of the Management Committee on their behalf may consider appropriate.
Membership of the Association shall be open to all persons aged 16 and over interested in or carrying out activities in the visual arts and crafts and who approve the objects and strategy of the Association. Such persons shall become members of the Association on the payment of a subscription fee set each year by the Annual General Meeting. Pursuant to the decision taken by the Constituent General Meeting on 24th November 2016 the subscription is £20 for individual members and £35 for joint members. Pursuant to the decision taken by the Constituent General Meeting in 2005 the subscription fee for Students to be £10. The membership fee shall include a subscription to the monthly newsletter, which shall serve as the mouthpiece of the Association. Regardless of the month of joining, membership dues will be due for renewal each year during February and are not refundable. Membership will run from 1st March until 28th (29th) February.
The affairs of the Association shall be managed by a Management Committee which shall meet as stipulated in Article 7 and not less than four times a year.
The Management Committee shall comprise:
A Chairman, a Treasurer and a Secretary elected each year from, and by, the Members of the Association at their Annual General Meeting on a democratic basis, their terms of office to run from one General Meeting to the next. They may be re-elected with proviso that they may not serve more than five years in any one post. If at the Annual General Meeting any of the roles of Chairman, Secretary or Treasurer are not able to be filled, then for a period of one year the Committee should be allowed in any way they consider appropriate to fill those roles. At the next Annual General Meeting the matter must be reviewed by the Membership.
Any other persons able to render the Association special service or carry out particular tasks. They may be elected in the manner described in the foregoing sub-paragraphs or co-opted by the other members of the Management Committee until the next Annual General Meeting. Each member of the Committee shall have a particular field of responsibility.
Nominations for election to the Committee must be presented at the Annual General Meeting and seconded by another member. Nominees for role of Chairman, Secretary or Treasurer should have been a member of the Association for a period of not less than 2 years.
The Committee shall have the power to invite persons it considers appropriate to become Patrons of the Association.
The Committee shall also have the power to decide at any time to transfer the administrative of the Association to another location.
The Committee shall meet as often as it thinks fit and make such arrangements for the day-to-day business of the Association. Decisions involving substantial expenditure shall require the presence of at least three Committee Members and the Secretary shall keep a Minute of all decisions made in Committee Meetings.
The Committee shall draw up a Programme of Work for the Association for the coming year, which it shall present to the Members at their Annual General Meeting.
The duties of the Committee shall be to:
If the Management Committee considers it necessary, it may delegate the task of carrying out a particular aspect of the Programme of Work described in Article 7 to sub-committees, which it shall appoint for that purpose. On each sub-committee shall sit at least one member of the Management Committee who shall report back to the Management Committee the work accomplished by it.
The Management Committee shall cause to be kept proper accounts of all monies belonging to the Association and presented to the Annual General Meeting of the Association. This shall be the responsibility of the Treasurer who at that General Meeting shall submit for the Member’s approval a budget for the coming year comprising in particular a forecast of the expenditure likely to be incurred under the Programme of Work referred to in Article 7. Neither the Committee as a whole nor any Member of the Committee nor any ordinary Member of the Association shall have the power or authority to commit the Association or its Members to any financial obligations in excess of the funds actually held by the Association. Any monies belonging to the Association shall be held in a bank account opened in the name of “The West Norfolk Artists Association”. The withdrawal of funds by whatever means shall require the signature of the Treasurer and that of the Chairman or Secretary.
The Association shall hold informal gatherings in principle every three months in addition to a General Meeting held once a year to conduct financial and administrative business.
Each year the Association shall hold an Annual General Meeting of its Members within fifteen months of a previous Annual General Meeting and subject to not less than fourteen days notice. Those entitled to vote shall be those present at the meeting who are Members of the Association as defined in Article 5. The Annual General Meeting shall be required in particular to adopt the accounts for the previous year and to approve the Programme of Work and the Budget for the coming year.
An Extraordinary General Meeting may be convened at not less than fourteen days notice by the Management Committee or by one third of the membership to decide any particular matter on which a decision cannot await the next Annual General Meeting. Such a meeting must be convened in writing. The business of such an Extraordinary General Meeting shall be confined to the matters for which it is convened as set out in the Agenda accompanying the letter convening the meeting.
The West Norfolk Artists Association aims to support and encourage the principle of equal opportunities and opposes all forms of unlawful or unfair discrimination. Its membership is open to all persons regardless of age, faith, creed, colour, race, sex, sexual orientation or disability within the meaning of the Disability Discrimination Act (1995), provided that they are interested in or carrying out activities in the visual arts and crafts and approve the objects and strategy of the Association as set out in its Constitution.
The West Norfolk Artists Association has a Child Protection Policy which sets out a clear policy statement, application, implementation and Code of Behaviour. The Policy applies at all times and is subject to annual review. A copy of the Policy is attached to the Constitution.
This Constitution may be amended only by resolution passed by a majority of two-thirds of the Members in General Meeting. Notice of proposed amendments to the Constitution must be given in writing not less than fourteen days before the General Meeting called to decide such amendments.
In the event of the Association being dissolved, any property remaining after satisfaction of all its debts shall be applied as the Membership decides by majority vote.